Schedule of Services
SCHEDULE OF SERVICES
This schedule should be read in conjunction with the engagement letter and the standard terms and conditions.
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PERSONAL TAX
Recurring compliance work
1. We will prepare your self-assessment tax returns together with any supplementary pages required from the information and explanations that you provide to us. After obtaining your approval and signature, we will submit your returns to HM Revenue & Customs (HMRC).
2. We will calculate your income tax, national insurance contributions (NIC) and any capital gains tax liabilities, and tell you how much you should pay and when. Where instructed by you we will advise on the interest and penalty implications if tax or NIC is paid late. We will also check HMRC’s calculation of your tax and NIC liabilities, and initiate repayment claims if tax or NIC has been overpaid.
3. Other than as regards to tax credits and universal credit (see below), we will advise you as to possible tax return-related claims and elections arising from information supplied by you. Where instructed by you, we will make such claims and elections in the form and manner required by HMRC.
4. We will review PAYE notices of coding provided to us and advise accordingly.
Ad hoc and advisory work
5. Where you have instructed us to do so, we will also provide such other taxation ad hoc and advisory services as may be agreed between us from time to time. These may be the subject of a separate engagement letter at our option. Where appropriate we will discuss and agree an additional fee for such work when it is commissioned by you. Examples of such work include:
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advising on ad hoc transactions, preparing additional supplementary pages to your tax return and calculating any related liabilities
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dealing with any enquiry opened into your tax return by HMRC
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preparing any amended returns which may be required and corresponding with HMRC as necessary
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advising on the rules relating to and assisting with VAT registration.
6. Where specialist advice is required on occasion, we may need to seek this from or refer you to appropriate specialists.
Tax credits
7. If we agree to advise you on tax credits and universal credit we will issue a separate letter or schedule to cover this area. Tax credits and universal credit are, in effect, a social security benefit. Your entitlement or otherwise will depend not only on your own circumstances but also those of your household, and we would require all relevant information to advise in this regard.
Changes in the law or public policy and practice
8. We will not accept responsibility if you act on advice given by us on an earlier occasion without first confirming with us that the advice is still valid in the light of any change in the law or public policy and practice or your circumstances.
9. We will accept no liability for losses arising from changes in the law (or the interpretation thereof) or public policy and practice that are first published after the date on which the advice is given.
Your responsibilities
10. You are legally responsible for:
(a) ensuring that your self-assessment tax returns are correct and complete
(b) filing any returns by the due date
(c) making payment of tax on time.
Failure to do this may lead to penalties and/or interest.
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Taxpayers who sign their returns cannot delegate this legal responsibility to others. You agree to check that returns that we have prepared for you are complete before you approve and sign them.
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11. To enable us to carry out our work you agree:
(a) that all returns are to be made on the basis of full disclosure of all sources of income, charges, allowances and capital transactions
(b) to provide full information necessary for dealing with your affairs; we will rely on the information and documents being true, correct and complete, and will not audit the information or those documents
(c) to authorise us to approach such third parties as may be appropriate for information that we consider necessary to deal with your affairs
(d) to provide us with information in sufficient time for your tax return to be completed and submitted by the due date following the end of the tax year. In order that we can do this, we need to receive all relevant information within six months of the tax year end. Where feasible, we may agree to complete your return within a shorter period but may charge an additional fee for so doing.
12. You will keep us informed of material changes in your circumstances that could affect your tax liability. If you are unsure whether the change is material or not, please let us know so that we can assess its significance.
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13. You will forward to us HMRC statements of account, copies of notices of assessment, letters and other communications received from HMRC in time to enable us to deal with them as may be necessary within the statutory time limits. Although HMRC has the authority to communicate with us once it has been notified that we are acting on your behalf as your agent, it is still essential that you let us have copies of any correspondence received because HMRC is not obliged to send us copies of all communications issued to you.
14. Our services as detailed above are subject to the limitations on our liability set out in the engagement letter and in paragraph 18 of our standard terms and conditions of business. These are important provisions which you should read and consider carefully.
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CORPORATION TAX
Recurring compliance work
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1. For the purpose of the delivery of the company’s tax return, we will use commercial software to apply XBRL tags to items in the accounts as we consider appropriate for the purposes of submission, for tax purposes, of the accounts in iXBRL via the Government Gateway.
2. We will, to the extent we consider necessary, manually amend or apply tags where the software has not applied automatic tagging or where we consider any automatic tagging to have been inappropriate.
3.We will provide you with detailed information regarding the tagging applied for your approval.
4. We will prepare the company’s corporate tax self-assessment (CTSA) return. After obtaining the approval and signature of the nominated director, we will submit it to HM Revenue & Customs (HMRC).
5. We will prepare the corporation tax computation and supporting schedules required for preparation of the company tax return from accounts, information and explanations provided to us on your behalf.
6. We will tell you how much tax the company should pay and when. If appropriate, we will initiate repayment claims when tax has been overpaid. Where instructed by you, we will advise on the interest and penalty implications if corporation tax is paid late.
7. We will inform you if instalment payments of corporation tax are due for an accounting period and the dates they are payable. We will calculate the quarterly instalments that should be made on the basis of information supplied by you by the date agreed.
8. We will advise you as to possible tax return-related claims and elections arising from information supplied by you. Where instructed by you, we will make such claims and elections in the form and manner required by HMRC.
Ad hoc and advisory work
9. Where you have instructed us to do so, we will also provide such other taxation advisory and ad hoc services as may be agreed between us from time to time. These may be the subject of a separate engagement letter, at our option. Where appropriate we will discuss and agree an additional fee for such work when it is commissioned by you. Examples of such work include:
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advising you when corporation tax is due on loans by the company to directors or shareholders or their associates, and calculating the payments due or the amount repayable when the loans are repaid
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advising you on and preparing enhanced expenditure claims and reliefs, including those relating to research and development
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advising you on and preparing detailed capital allowance claims relating to buildings and renovation, including the analysis of expenditure
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dealing with any enquiry opened into the company’s tax return by HMRC
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preparing any amended returns that may be required and corresponding with HMRC as necessary.
10. Where specialist advice is required on occasion, we may need to seek this from or refer you to appropriate specialists.
Changes in the law or public policy and practice
11. We will not accept responsibility if you act on advice given by us on an earlier occasion without first confirming with us that the advice is still valid in the light of any change in the law or public policy and practice or your circumstances.
12. We will accept no liability for losses arising from changes in the law (or the interpretation thereof) or public policy and practice that are first published after the date on which the advice is given.
Your responsibilities
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13. You are legally responsible for:
(a) ensuring that the CTSA return (including XBRL tags and iXBRL file) is correct and complete
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(b) filing any returns by the due date
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(c) making payment of tax on time.
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Failure to do this may lead to penalties and/or interest.
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The signatory to the return cannot delegate this legal responsibility to others. The signatory agrees to check that returns we have prepared for the company are complete before approving and signing them.
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14. To enable us to carry out our work, you agree:
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(a) to provide us with approved accounts for the company
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(b) that all returns are to be made on the basis of full disclosure of all sources of income, charges, allowances and capital transactions
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(c) to provide full information necessary for dealing with the company’s affairs; we will rely on the information and documents being true, correct and complete and will not audit the information or those documents
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(d) to authorise us to approach such third parties as may be appropriate for information that we consider necessary to deal with the company’s affairs
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(e) to provide us with information in sufficient time for the company’s CTSA return to be completed and submitted by the due date following the end of the tax year. In order that we can do this, we need to receive all relevant information within six months of the tax year end. Where feasible, we may agree to complete your return within a shorter period but may charge an additional fee for doing so.
(f) to provide information on matters affecting the company’s tax liability for the accounting period in respect of which instalments are due at least four weeks before the due date of each instalment. This information should include details of trading profits and other taxable activities up to the date the information is provided, together with estimates to the end of the accounting period
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(g) to provide us with information on advances or loans made to directors, shareholders or their associates during an accounting period, and any repayments made or write-offs authorised at the latest within three months of the end of the relevant accounting period.
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15. You will keep us informed of material changes in circumstances that could affect the tax liabilities of the company. If the directors are unsure whether the change is material or not, please let us know so that we can assess its significance.
16. You will forward to us HMRC statements of account, copies of notices of assessment, letters and other communications received from HMRC in time to enable us to deal with them as may be necessary within the statutory time limits. Although HMRC has the authority to communicate with us when form 64-8 has been signed and submitted, it is essential that you let us have copies of any correspondence received because HMRC is not obliged to send us copies of all communications issued to you.
17. The work carried out within this engagement will be in respect of the company’s tax affairs. Any work to be carried out for the directors on a personal basis will be set out in a separate letter of engagement.
18. You are responsible for monitoring the monthly turnover to establish whether the company is liable to register for VAT, if it is not already registered. If you do not understand what you need to do, please ask us. If the company turnover exceeds the VAT registration threshold, and you wish us to assist in notifying HMRC of the company’s obligation to be VAT registered, we will be pleased to assist in the VAT registration process. You should notify us of your instructions to act in relation to the company’s VAT registration in good time to enable a VAT registration form to be submitted within the time limit of one month following the month in which the current VAT registration turnover threshold was exceeded. We will not be responsible if we are not notified in time and a late registration penalty is incurred.
19. Our services as detailed above are subject to the limitations on our liability set out in the engagement letter and in paragraph 18 of our standard terms and conditions. These are important provisions which you should read and consider carefully.
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PAYROLL SERVICES
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Recurring compliance work
1. We will prepare your UK payroll for each payroll period to meet UK employment tax requirements, specifically:
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calculating the pay as you earn (PAYE) deductions
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calculating the employees’ national insurance contributions (NIC) deductions
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calculating the employer’s NIC liabilities
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calculating statutory payments, for example, statutory sick pay and/or statutory maternity pay
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calculating pension contributions for employees who are members of workplace pension schemes (including those who are auto-enrolled)
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calculating the employer’s pension contributions for the employees’ workplace pension schemes
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calculating other statutory and non-statutory deductions
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submitting information online to HMRC under RTI for PAYE.
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We will prepare and send to you the following documents before the time of payment through the payroll or due date for delivering information to HMRC:
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payroll summary report showing the reconciliation from gross to net for each employee and all relevant payroll totals
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Full Payment Submission (FPS) for taxable pay and payrolled benefits for each employee
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a payslip for each employee unless not required
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a P45 for each leaver
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a report showing your PAYE and NIC liability and due date for payment
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a report showing pension contributions payable in respect of each employee to the respective workplace pension scheme(s) of which they are members and the due date(s) for payment.
2. We will submit FPSs online to HMRC on the basis of the data provided by you. (FPSs must reach HMRC normally on or before the payday.) You must ensure that the data provided to us is complete and accurate, and your attention is drawn to your legal responsibilities as set out at paragraphs 13 and 14 below.
3. For each tax month we will prepare, where appropriate, an Employer Payment Summary (EPS) from the information and explanations that you provide to us. Examples include statutory payments, employment allowance, Construction Industry Scheme deductions and confirmation that no payments were made to employees.
4. We will submit EPSs to HMRC on the basis of the data provided by you. (EPSs must reach HMRC by the 19th of the month following the tax month to which they relate). You must ensure that the data provided to us is complete and accurate, and your attention is drawn to your legal responsibilities as set out at paragraphs 13 and 14 below.
5. At the end of the payroll year we will:
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Prepare the final FPS (or EPS), including employer annual declarations, and submit this to HMRC on the basis of the data provided by you. (The final FPS (or EPS) for the year must reach HMRC by 19 April following the end of the tax year.) You must ensure that the data provided to us is complete and accurate, and your attention is drawn to your legal responsibilities as set out at paragraphs 13 and 14 below.
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Prepare and send to you by the statutory due date form P60 for each employee on the payroll at the year end.
6. We will deal with any online secure messages sent to us by HMRC in respect of your payroll.
7. We will submit national insurance number (NINO) verification requests as appropriate to verify or obtain a NINO for a new employee.
Ad hoc and advisory work
8. Where you have instructed us to do so, we will also provide such other taxation ad hoc and advisory services as may be agreed between us from time to time. These may be the subject of a separate engagement letter, at our option. Where appropriate, we will discuss and agree an additional fee for such work when it is commissioned by you. Examples of such work include:
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dealing with any compliance check or enquiry by HMRC into the payroll returns
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preparing any amended returns for periods before you report in real time, which may be required, and corresponding with HMRC as necessary
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preparing and submitting correcting EPSs for earlier years
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preparing and submitting an Earlier Year Update (EYU) to correct, after 19 April, any of the year-to-date totals submitted in your end-of-year FPS for a previous tax year, in respect of years after you started to send information in real time.
9. Where specialist advice is required on occasion, we may need to seek this from or refer you to appropriate specialists.
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Changes in the law or public policy and practice
10. We will not accept responsibility if you act on advice given by us on an earlier occasion without first confirming with us that the advice is still valid in the light of any change in the law or public policy and practice or your circumstances.
11. We will accept no liability for losses arising from changes in the law (or the interpretation thereof) or public policy and practice that are first published after the date on which the advice is given.
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Your responsibilities
12. You are legally responsible for:
(a) ensuring that the data in your payroll submissions is correct and complete
(b) making any submissions by the due date
(c) Making payment of tax and NIC on time.
Failure to do this may lead to penalties and/or interest.
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Employers cannot delegate this legal responsibility to others.
13. To enable us to carry out our work you agree:
(a) that all information required to be delivered online is submitted on the basis of full disclosure
(b) to provide full information necessary for dealing with your payroll affairs and workplace pension scheme contributions; we will rely on the information and documents being true, correct and complete, and will not audit the information or those documents
(c) to advise us in writing of changes of payroll pay dates and workplace pension scheme contribution dates
(d) to notify us at least 5 working days prior to the payroll pay date of all transactions or events that may need to be reflected in the payroll for the period, including details of
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all new employees (including full names, address, date of birth, gender, national insurance number) and details of their remuneration packages
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all leavers and any termination payments
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all changes to remuneration packages
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all pension scheme changes
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any changes to the employees’ bank accounts
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irregular and/or ad hoc payments and the dates to be paid
(e) to provide the data required to complete:
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in-year FPS by at least 5 working days prior to payroll pay dates so that they can be submitted on or before payday, or as agreed with us
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in-year EPS by at least 5 days prior to 19th of the month following the tax month
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final FPS (or EPS when applicable) for the year at least 5 days prior to 19 April following the end of the tax year
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EYU within 5 days
(f) to authorise us to approach such third parties as may be appropriate for information that we consider necessary to deal with your affairs.
14. You will keep us informed of changes in circumstances that could affect the payroll. If you are unsure whether the change is material or not, please let us know so that we can assess its significance.
15. If the information required to complete the payroll services set out above is received later than the dates specified above or agreed with us, we will still endeavour to process the payroll and returns to meet the agreed payroll date and filing deadlines but we will not be liable for any costs or other losses arising if the payroll is late or the returns are filed late in these circumstances. We may charge an additional fee for work carried out in a shorter time period.
16. Our services as detailed above are subject to the limitations on our liability set out in the engagement letter and in paragraph 18 of our standard terms and conditions. These are important provisions which you should read and consider carefully.
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VAT RETURNS
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Recurring compliance work
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1. We will prepare your annual VAT returns on the basis of the information and explanations supplied by you.
2. Based on the information that you provide to us, we will tell you how much you should pay and when. If appropriate, we will initiate repayment claims where tax has been overpaid. We will advise on the interest and penalty implications if VAT is paid late.
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3. Where appropriate, we will calculate the partial exemption annual adjustment.
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4. We will forward to you the completed return calculations for you to review, before you approve the VAT return for onward transmission by us to HMRC.
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Ad hoc and advisory services
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5. Where you have instructed us to do so, we will also provide such other taxation ad hoc and advisory services as may be agreed between us from time to time. These may be the subject of a separate engagement letter, at our option. Where appropriate, we will discuss and agree an additional fee for this work when it is commissioned by you. Examples of such work include:
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reviewing and advising on a suitable partial exemption method to use in preparing the return.
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dealing with all communications relating to your VAT returns addressed to us by HMRC or passed to us by you.
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making recommendations to you about the use of cash accounting, annual accounting, flat rate and other suitable methods of accounting for VAT.
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providing you with advice on VAT as and when requested.
Where the advice is provided in writing, the information provided and the query raised will be set out with our response to you.
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6. Where specialist advice is required in certain areas, we may need to seek this from or refer you to appropriate specialists
Changes in the law or public policy and practice
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7. We will not accept responsibility if you act on advice given by us on an earlier occasion without first confirming with us that the advice is still valid in the light of any change in the law or public policy and practice or your circumstances.
8.We will accept no liability for losses arising from changes in the law (or the interpretation thereof) or public policy and practice that are first published on or after the date on which the advice is given.
Your responsibilities
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9. You are legally responsible for:
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(a) ensuring that your returns are correct and complete
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(b) filing any returns by the due date
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(c) making payment of tax on time.
​
Failure to do this may lead to automatic penalties, surcharges and/or interest.
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The signatory to the return cannot delegate this legal responsibility to others. The signatory agrees to check that returns we have prepared for you are complete before approving and/or signing them.
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10. To enable us to carry out our work you agree:
(a) that all returns are to be made on the basis of full disclosure
(b) that you are responsible for ensuring that the information provided is, to the best of your knowledge, accurate and complete. The returns are prepared solely on the basis of the information provided by you and we accept no responsibility for any liabilities arising due to inaccuracies or omissions in the information you provide which may lead to a misdeclaration on which penalties and interest may arise
(c) that we can approach such third parties as may be appropriate for information we consider necessary to deal with the returns
(d) to provide us with all the records relevant to the preparation of your annual returns as soon as possible after the return period ends. We would ordinarily need a minimum of 10 days before submission to complete our work. If the records are provided later or are incomplete or unclear, thereby delaying the preparation and submission of the return, we accept no responsibility for any ‘default surcharge’ penalty that may arise. Where feasible, we may agree to complete your return within a shorter period but may charge an additional fee for so doing.
11. You will keep us informed of material changes in circumstances that could affect your obligations. If you are unsure whether the change is material or not, please let us know so that we can assess its significance.
12. You will forward to us HMRC statements of account, copies of notices of assessment, letters and other communications received from HMRC in time to enable us to deal with them as may be necessary within the statutory time limits. Although HMRC has the authority to communicate with us when form 64-8 has been signed and submitted, it is essential that you let us have copies of any correspondence received because HMRC is not obliged to send us copies of all communications issued to you.
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13. You are responsible for bringing to our attention any errors, omissions or inaccuracies in your returns that you become aware of after the returns have been submitted, in order that we may assist you to make a voluntary disclosure.
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14. Our services as detailed above are subject to the limitations on our liability set out in the engagement letter and in paragraph 18 of our standard terms and conditions. These are important provisions which you should read and consider carefully.